Accounts Payable Accountant Job Description Duties Sample

This accounts payable accountant job description sample will help you to create a basic job description for employees that includes career duties and responsibilities required. View our simple job description example for accounts payable accountant.

Sample Accounts Payable Accountant Job Description - Employee Duties

Job Title

Accounts Payable Accountant

Employee Duties & Responsibilities

1) Review requisitions for payment by checking the accuracy of all invoices and verifying all adequate supporting documentation is attached approved by authorized personnel.

2) Regularly inputs information from invoices and travel advance requests in the system maintain the open items report.

3) Ensure that all invoices identified as priority for payment are paid on a timely consistent basis.

4) Receive, audit date stamp invoices for payment.

5) Verify that invoices have not been paid assign dates for payment.

6) Verify the accuracy of a/p batch output to insure, correct coding of vendor, general ledger account, invoice amount, and matching these to the check.

7) Enter the appropriate information in system to liquidate purchase order when paying outstanding invoices; reconcile purchase orders to invoices.

8) Reconcile statements file all pertinent information for vendor accounts.

9) Provide information to vendors department heads as requested.

10) Maintain periodically review accounts payable vendor records in the system to make sure that all necessary vendor information is accurate.

11) Maintain updated vendor files in an orderly systematic way for easy access to documents by appropriate members of the staff.

12) Assist in preparing year-end 1099s for vendors.

13) Respond to telephone inquiries from vendors employees regarding payment of invoices.

14) Maintain systems, procedures policies, including accounts payable functions to make sure adherence to company guidelines.

15) Prepare assigned monthly bank reconciliations and account analysis including, but not limited to federal funds, investments, tax withholding accounts and receivables and conduct related follow up resolution of reconciling items with various departments within a timely manner.

16) Prepare monthly journal entries by the 3 rd of the month for review by the controller.

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[ Position, Name or None ]

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