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President Executive Assistant Job Description

This sample president executive assistant job description shows how to use core job roles and tasks to define the main occupation responsibilities for your employee.
See also: Ideal Candidate Specification
» Sample for President Executive Assistant

Position Summary:

1) Communicates with president, staff, organizations point of contact, members, board members, and others on a variety of matters.

2) Resolves many issues on own initiative advises the president of issues requiring executive attention.

3) Manages special projects as assigned, including development of reports as requested.

4) Answers phone calls greets guests for the executive office.

5) Manages internal and external requests to meet with president the executive vice president.

6) Manages calendar by scheduling meetings conference calls.

7) Organizes and coordinates all meeting logistics meeting space for president.

8) Makes travel arrangements for president.

9) Adjusts travel arrangements as needed.

10) Prepares expense reports.

11) Responds to inquiries, routing appropriate matters directly to staff responding to some matters on own initiative.

12) Follows up with staff to assure prompt response to all inquiries produces reports on a regular basis.

13) Retrieves, reviews and distributes all print mail on a daily basis, bringing important and urgent matters to attention of appropriate staff, routing appropriate matters directly to staff responding to some matters on own initiative.

14) Prepares letters, documents board materials for the foundation.

15) Coordinates meetings activities on behalf of the foundation.

16) Manages collection of materials for meetings, assembles distributes board books for foundation board meetings.

17) Maintains confidential routine files.

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