How Do You Write a Motivation Letter

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Writing a motivation letter always takes more time than you would like. Just thinking about the question "Why would you like to be part of this organization?" causes stress in many people. You often know why you're motivated, but it takes effort to put this into words well in a short motivation or application letter. To give you a helping hand, we will explain in a number of steps how to write a short but powerful motivation letter for your application without having to use an example.

Questions we will answer:

- What is a motivation letter?
- What is a good structure for your motivation letter?
- How do you write a good motivation letter?

1. What is a motivation letter?

A cover letter is a letter of no more than one page that is used to describe why you're the perfect candidate for a particular position. The letter is enclosed with your CV.

These are a number of scenarios where a motivation letter may be requested:

- You apply for a position (for example as an administrative assistant)
- You must write a motivation letter for a training (for example in healthcare as a nurse)
- You must write a motivation letter for an internship (for example for an internship abroad)
- You apply as a volunteer

A motivation letter isn't a cover letter for your CV that only explains how specific information from your CV corresponds to a vacancy. This mistake is often made. A motivation letter or cover letter goes further and indicates why you're motivated and suitable for the position. See your motivation letter as a short but powerful pitch.

Writing a good motivation letter can be an absolute game-changer because recruiters look at someone's motivation and the extent to which it stands out if they are equally suitable. A good motivation letter can therefore boost your application. Regardless of whether you write an open application letter or whether you're specifically applying for a position.

2. What is a good structure for a motivation letter?

A good motivation letter structure is essential to leave a good impression.

The structure of a motivation letter is fairly simple and consists of three parts.

Part 1 is the introduction in which you introduce yourself and indicate which position you're applying for. Don't devote more than 1 paragraph to this and use original opening sentences.

Part 2 consists of the core and must contain your motivation. Usually you can do this in one long paragraph or in 2 shorter paragraphs. In that case, make sure that the content is well divided over the two paragraphs.

Part 3 is to close your motivation letter with a few good closing sentences.

A good motivation letter answers three questions:

- Why do you want to work here?
- Why this company?
- Why are you suitable?

These three questions should be addressed in the core.

3. How should you write a motivation letter?

Above we explained how a motivation letter is structured. The question, however, is how to create a motivation letter that stands out? One way to do this is to tailor the letter to the position and the company you're applying for. So don't use a general example letter. These are a few basic elements you can apply:

- Find out who is in charge of the application and focus on the person in your opening sentence. For example ' Dear Mr Jansen ' instead of ' Dear Sir / Madam '
- Look carefully at the job requirements in the vacancy description. Make sure your letter is in line with the three main requirements.
- Show that you share the values ​​of the organization. Be specific.
- Your letter should really make it clear that you really want to work for the organization. So state specific reasons, show knowledge and express passion for the field.
- Finally an important DON't: DON'T LIE! Recruiters can see through untruths. So don't lie. Because this decreases your chances of being invited for an interview.

As we indicated earlier, a letter should answer the following three questions:

- Why do you want to work here?
- Why this company?
- Why are you suitable?

How should you answer these questions? Below we help you on your way for each question with a number of short motivation texts that you can use to make a good motivation letter.

Why do you want this job? We often don't know why we are applying for a particular job. Obviously everyone wants a roof over their head and bread on the shelf. So it goes without saying that you want to make money. But if you come up with this as a motivation, then the chance that you'll get the job is small. Below are a number of possible motivational reasons for a job:

- You are trained for it, enjoy it and it gives you energy
- The job offers you a new opportunity / challenge
- You have the opportunity to contribute something unique
- You can determine a lot yourself / you've a lot of responsibility and this suits you
- You have a clear vision and can express this in your job

The motivation for a job varies widely and depends on your personality, background, knowledge, experience and motives. The most important thing is to try to figure out for yourself why you want the job. Write it down and see if you can summarize this into 1 or 2 arguments.

Then the question is always why you want to work for a particular company. There are often several reasons for this:

- An acquaintance / friend of yours also works there and has gotten you excited
- You have come into contact with the company in a different way and have been impressed
- You went on an in-house day
- The core values ​​of the company appeal to you
- The company is unique / market leader in the sector

Remember, there is no "good" or "bad" in the reasons why you want a job or why you want to work for a company. It's about explaining and consistency in your story.

Finally, there is the question that is somewhat easier to answer. Why are you suitable?

You should meet the vacancy requirements. So this is mainly about reflecting on the most important requirements from the letter and using examples to explain why you're suitable.

Remember that your letter is intended to be invited for an interview and that anything you write down can also be addressed during an interview. So write down a motivation that you can also explain.


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