How Do You Write a Formal Letter

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With the development of new technologies, our language is undergoing many attacks, specially in its formal use. It's necessary to distinguish when we should use a more formal and serious language than the one we use in general to communicate with acquaintances. Generally, for work reasons and sometimes for personal reasons, we are obliged to do so. From we explain how to write a formal letter.

Steps to follow:

1. Writing well is something that we must do at all times, regardless of the type of message we want to convey. If our letter has a formal character, we must take great care of the rules of spelling, grammar and syntax.

2. To make a letter, you start with a correct heading that indicates the name and information of the person to whom the letter is addressed, as well as the position he or she occupies if we send it to a company or public department. It's also advisable to make a minimum reference to the subject that is going to be covered in the letter. If you click on the image you'll see an example of a formal letter.

3. The initial greeting must be exclusive for the person to whom the letter is addressed and made, as well as correct and formal. This will be followed by 2 points and the text of the letter will begin to develop in a separate line.

4. In the first paragraph of the letter it's necessary to indicate the reason for it, why it's written. It will be necessary to write and offer arguments to justify our position.

5. In the second paragraph, written in addition to the previous one, it's necessary to indicate what solutions we need or expect to face our problem or concern that has motivated us to write the letter. Clearly, concisely and with the appropriate language for these types of circumstances.

6. Finally, it's necessary to write a formal farewell thanking the recipient of the letter for the attention and time spent. Said dismissal will be followed by our signature and our position, so that we can be identified.


- Be very attentive to the correct and appropriate language for the situation.
- Be very careful not to make spelling mistakes when writing a letter.
- Check carefully before sending to make sure it's correct and flawless.

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