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WMS Software Selection Preparation

Selecting inventory management software is a difficult task, with a high risk of errors that can make the project longer, more expensive and less successful. Investments can be substantial and wrong choices have consequences for the business process or even the operating result. It's therefore very important to come to the best choice of WMS software in one go during the selection process. Without proper preparation, a WMS software selection is doomed to fail, so preparation is essential. Read the most important tips from some WMS specialists on this page.

Define objectives

Define clear objectives to be achieved with the use of inventory management software. Involve the right people, at different levels, to determine the set of requirements that the WMS must meet.

Mapping processes Proper

Mapping of the wishes and screening of the processes are steps that are indispensable before starting the selection of inventory management software. Organizations must have knowledge of the current processes, as well as the desired processes. This is possible, for example, with the help of an external partner. With regard to the wishes, it's important to define points that are crucial for the organization and to see which supplier differs from other providers on these points. In addition, the composition of the team plays a role and the right balance between IT and logistics must be pursued.

Inventory management software functionalities

Before a choice of stock management software can be made, there must be a clear picture of the desired functionality. The advice is: view this as part of the entire Supply Chain. Phasing for the future, short, medium and long term with changes to and / or additional desired processes based on actual or expected development of the market, company, economy, government and other external factors. Then long list, short list, demos and reference visits. View the possibilities of external services that guide the company. In the selection, don't forget the extent to which inventory management software can implement phased elements. Implementation costs then don't have to be incurred immediately. Also sustainability and future support. Many companies want a reference visit. Bear in mind that a lesser implementation is never offered as a sponsor. More important is a case with which a provider can give a clear picture of the stock management software.

Comparison of functions

Important is the detailed recording of internal processes and requirements. These must be described exactly in the program of requirements as desired processes and functions. You can then compare the list of required functions with the standard functions of the stock software supplier. During a visit to a reference project of the potential supplier, companies can also form a concrete picture of the project implementation in practice. It's also important that the supplier offers competent hotline support 24 hours a day, 7 days a week, so that any problems are dealt with immediately.

Support for future processes

Good preparation consists of a clear inventory of the desired processes. Clearly define how the future processes must be supported.

Implement inventory management software

The implementation of inventory management software is much more than installing hardware and software. It's a change process with major effects on the organization, methods and business performance. The implementation must therefore be tackled on a project basis. The basic condition is that 'extra' capacity is temporarily available and that a good and realistic project plan is drawn up. An important role for developing a plan lies with the consultant (s) and stock software supplier (s), but commitment from your organization as a client is just as important.

Warehouse inventory

A precise inventory of the relevant warehouse and ex-warehouses is very important. All parameters that occur in the warehouse must be found above the table. It's also important to unravel the process within the warehouse and to determine the degree of mechanization of the warehouse. After a thorough inventory, these parameters must be analyzed. The analysis must then be expanded with future growth figures, desired service level, quality aspects, health and safety issues and wishes of organization and staff. After this a specification can be written that the future warehouse must meet. A logical next step is budgeting the investment. On the basis of this specification and budget, a list can be compiled of possible inventory management software suppliers. A number of WMS systems are ultimately selected through a long and short list. The inventory management software that fits one-to-one with the specification and the available budget makes the greatest chance.

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