Simple Offer Letter Writing Example

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The job offer letter should include some basic job details, including job title, responsibilities, reporting, start date, starting salary, benefits and working conditions. The letter should send a positive and welcoming message to the candidate.

How to make a good job offer letter?

The following example shows you how to write a simple offer letter that propses a job opportunity to a candidate:


Ms. Margot Smith
City (*): State (*): Postal Code:

Dear Mrs. Smith

ABC is pleased to officially offer you the position of Administrative Assistant at our Ithaca, New York branch.

As discussed, you'll be responsible for the administrative support function of the Branch. The duties and responsibilities you'll be required to perform are detailed in the attached job description (Attachment 1). You'll report directly to the Branch Manager and your normal hours of work should be from 9:00 am to 5:00 pm, Monday to Friday. Your departure date will be March 1st, 2019.

Your compensation plan includes a weekly salary of X $ payable biweekly, health insurance, life and disability insurance, sick leave, vacation leave and personal days under the employee benefits plan. Please see our Employee Benefits Guide (Attachment 2) for more details.

This job offer depends on your success in mandatory drug testing. This will be arranged once you have acknowledged your acceptance of this job offer.

Please signify your acceptance of this offer by signing and dating this letter at the locations indicated below and by signing and dating the Standard Privacy Agreement (Attachment 3). These documents may be returned directly to my attention using the enclosed reply envelope. Attached you'll find a copy of each of these documents attached for your records. We require acceptance by February 9, 2019.

We are looking forward to welcoming you to our company. Please let me know if you need more information, I can be contacted directly at (phone number).


Elizabeth Jones
Director of Human Resources

By signing and dating this letter, I, Margot Smith, is accepting this job offer from ABC.

Date of signature: ................

Important Tip: Include a layoff clause in the employment offer letter

Most states have testamentary employment laws that allow some flexibility to terminate employment.

This is an example:

"By accepting this job offer, you confirm that you understand that your employment with ABC Company will be on a voluntary basis and that either party may terminate the employment relationship at any time with or without cause or notice."

The guide for writing a job offer letter provides clear information on what - should or not - to be included in the job offer letter. Make sure your business is protected against long-term problems by sending out a precise and thoughtful job offer.

Notice of Disclaimer

This job offer letter is just a simple example only. It isn't intended to be used without review by a lawyer specialized in labor law to adapt to your situation and to comply with the laws of your state. The information on this site isn't legal advice and is provided for informational purposes only.

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