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Time Management

Time management is the collective name for everything related to work habits, instruments and various techniques that ensure that you can use your time as effectively as possible " purposefully ".

A more specific explanation follows below. The definition above is very broad in scope. And what is the difference between working efficiently and working effectively?

Work effectively or work efficiently

Time management is all about getting things done. This is, to fall with the door in the house, separate from efficient work. These terms are sometimes confused. Working effectively can of course lead to efficiency, but these are 2 completely different concepts.

Working efficiently has to do with improving processes. " How do I get from A to B as quickly as possible " Working effectively " the definition of time management " only has to do with achieving your goals " B as focus "

" You can produce concrete life jackets in an extremely efficient way. The question is whether it's also effective "

What does time management focus on?

When it's not so much about how fast you get from A to B, the question is. What's it all about? The most important question of time management is which goal you pursue. What's your goal and which activities do you undertake every day to get there?

Back in timeā€¦..

Whereas time management used to be about getting more done in less time, a substantial change has occurred in recent years. It's not about getting more done, but about doing the right things. In fact, science has shown that by doing more in less time, the stress only increases. Focus on the right things has become much more important.

Imagine doing more in less time, and the workload increases again? What are you doing then? What happens then? How do you deal with it? That's why different people have started to look at it differently. Tony Crabbe describes in his book " never too busy " how he views time management differently. More and more attention is shifting to doing the right things while maintaining the right focus. And less and less is about doing more in less time.

Conclusion about the definition

The definition of time management has changed. The confusion with working efficiently is logical. Simply because the definition used to be different. Because the focus has shifted to doing the right things, the confusion with efficiency is also made much less. Working effectively, and therefore time management, has to do entirely with achieving your goals.

10 Tips for better time management

Do you sometimes feel that there aren't enough hours in a day? You don't just want to give the best of yourself at work. You also want to make time for your family, play with the children, do the shopping, maintain the household, pay invoices, and so on. You haven't seen your friends in a long time. And then there are those hobbies... How can you spend your time in an ideal way? Where do you set your priorities and how do you start?

You'll get here 10 fantastic tips for better time management. Read them. Apply them. And you'll see that you're getting along well with this!

1. Realize that you realize 80% of your results in 20% of your time!

Did you know that only 20% of your work ensures 80% of your results? That 20% therefore includes all tasks that really matter, your core activities.

It's therefore of great importance to set priorities in your work. How can you save time now? By deciding " you can read more about this in tip 10 ".
That means that you need a lot of focus and concentration and better deal with all possible diversionary maneuvers. Or that you waste a lot of time on unimportant things.

Take up enough fluid in your body. 5% less moisture soon leads to 25% less concentration.

2. Do 1 task at a time and complete tasks.

There are different forms of multitasking, but the conclusion that we can draw is that task rotation slows the pace and ruins the quality of your thinking. When switching between tasks, because that's what multitasking really is, you have a huge loss of time, memory, quality and energy!

So try to escape from multitasking.

Cooking soup and checking the letterbox may just be possible.

But in the workplace you avoid it better.

Choose 1 task, concentrate on it and finish it. Once you're sure that you have done everything, you can get started with the next task. This way you'll not overlook any details and you'll not forget what your customer had asked for. If you want to complete 10 tasks at the same time, you lose the reins and you go grandiose into the fog.

3. Do the most difficult tasks when you have the most energy!

Try to figure out for yourself at what time of day you have the most energy. When do you work the fastest ? At what point, run the most taken out?

Once you know that moment, choose it as the moment when you perform the most difficult and tedious tasks.

For most people that's around 11 o'clock in the morning. But it can differ for everyone.

In order to use your energy as effectively as possible, you must therefore make good use of that moment. Handy to keep your mail closed for a while and to start with a " difficult task ".

If you start the day with this and you can check off this task, you'll immediately start feeling good.

Just do it!
You will feel good about it.

4. Divide large jobs into small, manageable activities.

A big hunk of meat, didn't you start in one go?

No, you first divide that into smaller portions. You better digest it.

For jobs that's exactly the same.

Major tasks, you don't get finished in one go:

- You lose the overview;
- You get no peace of mind.

That's why you have to divide them into small, manageable and concrete activities.

Moreover, the short-term memory can remember an average of 7 items ! You can compare this short-term memory with the working memory of your computer. The more you have available for the task you're working on, the faster it goes. So it's a shame if a few of the 7 spots are occupied by tasks that you'll soon start. Therefore, write down your to-do's and clear your head. You can do this with a to-do note list, a digital task manager, your telephone or a large planning board. It's useful to ensure that you have access to your to-do list everywhere and that you choose a task manager that suits you!

Apps such as Wunderlist and Remember the milk ensure that you have lists can create, with which you keep an overview.

You will find that you work more efficiently when you write down your tasks. It keeps your head empty and you'll experience more relaxation. After all, overview gives peace!

It also helps if your desk, your mailbox and your workspace are tidy.

5. Empty your desk, that gives room. Also in your head!

A desk is the same as a house.

As soon as you see clutter, you become impatient or restless. Then you want to start cleaning up right away. It distracts terribly.

A desk with a lot of rankings, piles of paperwork, pencils, wrappers of chocolate bars that you ate, car keys, ring binders, covers,... have the same effect.

Clean up your desk and you'll see that working is already a lot easier.

6. Stop your phone when you're busy with important tasks.

Cell phones can be huge distractors if you have to perform important tasks that require maximum concentration.

Switch your phone to silent if you want to be concentrated at work. It's a habit to immediately respond to every bell, beep or ring. Research has shown that something distracts us every 11 minutes. That means starting up 43 times a working day.

Focus takes time. You need 5 to 20 minutes to be able to refocus on what you were doing before you were disturbed. So don't waste your precious time!

7. Take a break!

Did you know that you can only stay really focused for 2 hours ?

As soon as you have been working for more than 2 hours, you already work a lot less qualitatively. Being creative is no longer possible. And you can no longer focus on what you're doing.

A pity, because that's how you make mistakes.

Allow yourself a little rest on time.

For example, get something to drink in between two tasks. This way you give your brain time to recharge. In a somewhat longer break a cycle or walking can do wonders. Or go for a nice hour of dancing or fitness. Or watch football with your friends. Even performing household chores as relaxation can help.

You will see: after that the computer work goes a lot faster. What you were worrying about for 2 hours can suddenly be solved in 5 minutes. Definitely worth a try!

8. NO is also an answer.

Yes, you read that right.

" No " is also an answer.

Many people find it difficult to be assertive enough to be and to refuse orders.

But sometimes that extra task is really not a viable map and you know that you'll get into trouble if you still admit it.

Dare to say 'no': Saying NO in 4 steps in a respectful way:

1- Clearly say NO. " No, Annemarie.
2- Give the reason. " Unfortunately I can't help you now, because I have to finish this job this morning. "
3- Name the possible feeling for the other. " I can imagine that it's difficult for you, because you naturally want to continue with your work. "
4- If necessary, give another alternative: " Can you come back early in the afternoon?

Just try.

Just saying " no " is obviously not pleasant.

But the satisfaction afterwards, if you have met your deadline, is certainly worth it.

9. Treat your e-mail at 2 or 3 fixed times per day.

Do you know that feeling? That you have done nothing for a whole day other than reading and answering emails?

Sometimes that's not really a feeling, but a fact. And on those days, you really haven't been productive.

Therefore insert a maximum of 2 or 3 fixed moments in your day, at which you only check and answer your e-mails.

At the other times you ignore your messages and only focus on the important tasks. Are you easily distracted? Then turn off the e-mail signals from your computer. Or close your mailbox.

In the beginning you'll not feel comfortable with this. But at the end of the day it is.

Betting that your employer is also satisfied?

10. Decide for each task whether you do it, schedule, delegate, archive or delete.

There are 4 types of tasks:

- Important + urgent;
- Important + not urgent;
- Not important + urgent;
- Not important + not urgent.

Once you have been able to distinguish between these 4 types, you can decide what you do:

- To do;
- Delegate;
- Delay;
- Archive or delete.

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