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Request for Information

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The Request for Information is best known by its acronym for the Anglo-Saxon term, RFI " Request for Information ". The RFI is a document with which a company requests information about a product or service from suppliers. With the response of the suppliers, the company gets an idea of ​​the possibilities offered by each supplier. The company can also compare the different suppliers " superficially ".

The request for information is specially useful for companies that, in the orientation phase, want or have to investigate many potential partners. An RFI generally precedes a " RFP, Request For Proposal ". The RFP is the document in which companies request information about the price of a product or service. Although, as mentioned above, the RFI normally precedes the RFP, they can also be combined in certain cases. Due to tenders, this combination occurs frequently in government agencies. In doing so, all relevant information is collected to make the first selection.

What information is requested in an RFI?

There is no established way to configure an RFI. Each company decides what specific information it wants to collect about different suppliers. Also, it chooses the amount of details you want to show about the reason for the request.

Fixed elements

The fact that there is no established way to make an RFI doesn't mean that each RFI is different. There are a number of elements that usually appear:

- Basic information of the applicant company already included " such as commercial activity and contact details ".
- Basic information to be completed by the supplier " such as commercial activity and contact details ".
- A Confidentiality Agreement " CA, Confidentiality Agreement ", ie a confidentiality clause to prevent providers transmit information to third parties.
- A series of specific questions about the possibilities of the provider.

Common elements

Apart from the above elements, there is a wide variety of different things that a company can communicate or request an RFI. Below, a non-exhaustive indicative list of common elements that usually arise:

- Presentation of the requesting company.
- Statement of the reason for the RFI.
- Questions about experience with similar projects of the provider.
- Questions about the provider's action plan.
- Questions about the financial situation of the provider.
- Questions about the supplier and their technical skills.
- References of similar projects / clients.
- Matrix of selection criteria on which the applicant company will be based for the supplier's choice.


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