HRIS Advantages


A human resource information system (HRIS), also known as an HRM system, is an indispensable part of a modern organization. In such a system, all personal data of the employees, such as absenteeism and leave, but also, for example, various allowances and benefits are kept. The days when these data were manually processed and stored in a card catalog seem to have had their best time. In recent years, more and more companies and organizations have switched to an automated HRM system.

Why actually? Below we list four important advantages:

1. Less manpower is wasted on red tape

For both a small and large company, a lot of human resource information has to be kept. Consider, for example, the presence and absence of employees, the salary administration and keeping track of the overtime worked. In addition, the various benefits and reimbursements for costs incurred must be transparently mapped. Processing all this manually does not only cost a lot of time and money, but also manpower. It's a shame, specially in companies that do not have a large workforce, when a lot of time and manpower is wasted on red tape. By using an automated human resource information system, there is more time for other matters.

2. The chance of errors is much smaller

A lot of paperwork irrevocably leads to mistakes. If a number is overlooked for a moment or if recent information has not been processed by mistake, the consequences can be significant. Paying too much or too little salary, for example, or (unintentionally) violating legal provisions, it provides extra work to repair mistakes that have been made. With an automated human resource information system, the chance of errors is much smaller. Although here, too, the human factor naturally continues to play a role. The system itself works flawlessly, but can ultimately do little if data is entered incorrectly.

3. Automated human resource information system saves time and costs

When an employee is (long-term) sick or on leave due to pregnancy or enjoys an extra long holiday, this has consequences for productivity. In the old-fashioned card index system, it was not easy to estimate these consequences quickly. Thanks to an automated system, on the other hand, you immediately receive the signals that you need to take action. Finally, you have a real-time overview of all relevant information related to human resources. As a result, you will notice much faster which measures must be taken to compensate for this absenteeism. This saves you time and costs.

4. Direct signals from the workplace

Because you always have immediate insight into what is going on within the company with an automated HRM system and you know exactly what is going on in the workplace, you can manage processes much better. This also ensures, for example, that you have much more control over the planning and employability of your employees. The system allows you to make the best use of them, which inevitably leads to better business results.

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