How to Write a Formal Report

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Formal reports are important documents and as such they are used to contain specific information written in a specific format for quick, easy reference and use. Most formal reports follow a fixed order of content that identifies a problem or problem, suggestions for solutions and / or solutions that have already been applied, the consequences of actions taken to solve the problem or problem and other relevant details. Depending on the subject of the formal report, these central components can be arranged differently with different focus. After a few steps, this ensures a correctly formatted report.

8 Steps for building a good formal report

1. First create the cover page. State the project title, your name / the name of the preparer, the type of report that has been prepared and the date of the formal report. Center this information on the page and use larger but formal fonts.

2. Write the "Summary." Keep it on a single page in length. Add a forward that lists the problem or problem and the context. State any associated technical problem, the assignment or task that has been completed or is being completed. List the technical questions related to the task and the rhetorical purpose for the enterprise of the problem or problem.

3. End the "Summary" with a short summary. State the hypothesis or purpose of the project, the methods or procedures to address this and the results. Add conclusions drawn, organizational recommendations and any follow-up activities and describe all associated benefits and their costs.

4. Then construct the "Table of Contents". Use the standard rules for writing the table of contents. Center the title, state the content being referenced and the corresponding page location.

5. Use the following page to write the 'Introduction'. Indicate the problem or problem that the action originally accelerated, and that is the cause of this report. Note the body of the action or assignment that is the source for the report. Reveal the format / structure of the rest of the report to the reader.

6. Give the next page 'Background' the title. Display here the actions that have been taken so far to address the problem / problem. Include literature sources that form the background for the explanation of the problem / problem. Also write here what has been done in accordance with the prescribed efforts to address it, and list here all the instructions that you have followed.

7. Write the next page to record a "Discussion of results". Indicate what has been learned, or should be learned, and justify your conclusions based on "Background", the theory and procedures followed.

8. Close the main part of the report with a "Conclusion" or "Synthesis" page. Simply repeat the problem / problem that caused the action and reporting, and list the key points and recommendations. Add the last page with the title 'References' and, if necessary, 'Attachments'.


Keep the sections short and split into short sections for quick reading.


Resist the urge to include different, unrelated information.

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