Guide to Proofreading


Proofreading is having a third party or external party check texts written by yourself or another person for spelling mistakes, spelling mistakes or grammatical errors before a text is finally delivered. This is to completely exclude possible inaccuracies of the author of the text and to further optimize or improve the text if necessary.

Proofreading usually takes place after the writing of the text is almost complete, so that the final text and the present content can be taken into account as much as possible during proofreading. The 'proofreader' of service has usually not cooperated in advance on the project in question, so as to certainly not allow any influence and to ensure that he or she looks at the texts with an open mind. Only in this way can the proofreader check the supplied texts in extreme detail in order to correct all the sensitivities and errors left behind. The writer of the text serves as it were the journalist, who tries to deliver the best possible content and grammar, while the proofreader takes over the role of the editor-in-chief, who, after writing, double-checks whether everything is flawlessly in order and whether the texts are optimized grammatically and linguistically. A perfect cooperation between both profiles and a clear briefing for both is therefore essential to be able to speak of a successful partnership.

How does the Proofreading Service Provider works?

A Proofreading service provider always starts from a detailed briefing from the customer. Based on this, the professional can determine which proofreader is the most suitable and which elements should be addressed: only grammatically, spellingly technically, or also substantively.

What the proofreader can then do?

The proofreader responsible to correct the text, down to the smallest details, and to improve it if possible. Because after hours or days of working on a text, it's not always clear to the writer whether the overall style and language have been retained. After the text has been proofread by the proofreader, you can be sure that it's ready for publication or distribution.

Characteristics of Professional proofreading service providers

- Work for all your proofreading assignments with professional native speakers with experience in the field of final editing, they can flawlessly empathize with your needs.

- Ensure that your texts are only entrusted to experienced language virtuosos who can offer your largely finished texts that little bit extra.

- Usually cover all major world languages ​​and all important sectors, but you're also assured of a top result for less obvious languages ​​and disciplines.

- Must guarantee that your proofreading assignments are also in safe and experienced hands.

How to become a proofreader?

1) Have a good knowledge of grammar and punctuation. Rules such as the use of commas, the use of capital letters and the writing of unusual words are useful.

2) Focus on different things at different times. First look at the paper as a whole. Is the document formatted correctly, according to the instructions? If you come across a poorly distributed paragraph (when the topic has been completely changed within a single paragraph) that's related to two or more different topics, read the entire section and determine where changes and joins are needed. Add a paragraph character between the two sentences (most simple revision marks are in the main text, not in the margins).

3) Use interleaving signs with "kite lines"; these are lines from text errors to marking corrections to indicate missing words or more complicated revision marks. Use customary markers known to readers, whether they are teacher corrections and business supervisor symbols used for proofreading and reporting. Many of these markings are clear and highly efficient symbols: it's recommended to use them. Problems of interpretation can be avoided by the use of generally accepted assessment marks instead of the invention of own marks.

4) Read more about searching for errors. Some advise reading with a focus on first understanding (strangeness or confusion), but it can be difficult to ignore mistakes. There are many ways to look for misconceptions. To start, read every sentence twice for yourself. If you don't understand, read aloud a third time. This takes time, but if you're good (which comes with constant practice) you'll understand that this is the best method to achieve good concatenation of words: listening to mistakes. The problem with many phrases and prayers is the compromised construction. As a reviewer, look for solutions to reorder the sentence and send it to the author. Don't make changes unless you have the editor's powers. Let the author or publisher make the final decision about the words used. You must follow the approved style guide or grammar when publishing or printing, since you have the quality level that's your responsibility and shouldn't be ignored. warning: Don't be restrictive about the rules in "informal dialogues": note that within this register it's acceptable to be palaver, informal and intimate.

5) As you continue reading, pay attention and correct small spelling errors, capital letters, punctuation and other grammatical errors. When you reach the end, you'll have the wonderful sense of satisfaction, because it provided a service to the author. Stop! The task hasn't yet been completed.

6) Remember that for every small error that's found, there is another one hidden. When you're done with the text, you need to rest a bit. Read each word after about 20 minutes, but from the end to the beginning. In this way you'll only understand the words, not the full context, and be able to emphasize words in isolation. Have you seen the benefit?

7) This shows how it's easy to interpret words, even with incorrect spelling. Read from back to front, therefore prove the words. Look closely at the word while reading, perhaps by accentuating it with the pen.

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