Follow Up Employer After Interview


The interview is over and now we have to wait: did you make a good impression? Are you the best candidate? In those cases where the employer is late in accepting or rejecting your job application, your nerves can be tested. Asking about the status of your candidacy becomes every day that passes, a stronger temptation. However, you must be careful before asking for information, because if you do it inconsiderately or at an irrelevant moment, you will put your future into play . It is better to follow a model to be safe.

Before asking: what to do after an interview?

Before even asking about the status of your application by email, through the so-called follow-up letter after a job interview , there are other ways to get them to remember you.

  • Business cards: request business cards right after the interview. This has two advantages. On the one hand, it is possible that this will make you stand out from the rest of the candidates and, on the other, it will be very useful when you are going to write the e-mail coming after the interview. Instead of contacting the RR department. HH., You can write directly to the specific person.
  • Questions about the procedure: before the interview is over, take the opportunity to ask how the process will be. They will probably give you a reference about the time it will take to choose the candidate, thus helping you decide if a follow-up letter comes after the interview. It will also help you show more interest.
  • Thank you mail: if you want them to remember you, sending a polite thank you message can help you. Without exerting any pressure, you can send an email shortly after the interview and make a positive impression.

Find the right time

It is not easy to find the right moment. Normally it is not known what is the right time to act . Above all, you should avoid writing too soon so as not to run the risk of bothering those responsible for RR. H H. Responsible for making these decisions. However, don't expect too much, because asking gives you the opportunity to make a good impression. In addition, if you have other job offers, you may not have much time to make a decision.

Because time is a sensitive issue, it is worth asking the question the same day as the interview. If the time frame you are given is too wide you can refer to it in the follow-up email of the job interview. For example, if they tell you that the process will take two weeks, you can ask by email no later than three weeks after the interview. However, keep in mind that an application process can be stressful, since not everything will go according to plan. If you stick too much to what is stipulated, you will not make a good impression.

If you have not been given a time frame in which they will make the decision, you should set a deadline that should range between two and six weeks . To find the right time, consider both the characteristics of the company and the circumstances of the application. Large companies usually take longer to make decisions. This has to do, on the one hand, with the large number of applications and, on the other, with internal structures. Compared to small companies, in large companies there are many people involved in the decision-making process and this requires, therefore, a proportionately longer time. On the other hand, small businesses with processes in which there are nominations of a manageable number of applicants tend to be faster.

Find the right tone

Think about how you are going to express yourself because you are still in the job application phase. When you ask in the follow-up email after the interview, pay attention to the wording. If you give the impression of being impatient or being unkind, you can ruin everything you've done before. In order not to screw up, you should make it clear why you ask. In any case, it is important to be kind and polite .

It is obvious that it would be good to receive an answer right away, but the most important thing is to get the job. don't press for a decision to be made quickly, better ask about the status of the applications and how the subsequent process will continue. Try to highlight your interest above the willingness of the position to be for you or even express your frustration.

You should be able to express that you understand the delay and that you understand that there are many possible reasons why you have not yet received an answer. It is more likely that there is a lot of stress in the department or that the selection process is being delayed more than expected. This aspect also tells you how to write the follow-up letter after a job interview: be brief.

Go to the point and clearly formulate your doubts, as this will facilitate the recipient's response. The response to a dissipated email, containing several paragraphs, is often postponed and can be forgotten. Normally, if you can respond to a request in a few minutes, we tend to do so immediately.

When formulating email, the choice of subject is also important. Make the recipient's job easier and formulate the subject line in such a way that the email known to be relative to your job application. In the body of the text you should refer to the interview, so it may be useful to briefly re-discuss the specific points of the interview. This gives good faith in your attention and gives the recipient more information about which interviewee is the one asking.


A phone call may be faster, but it is not always the right solution. Your call could catch your caller at a bad time. In the case of an email, the recipient decides when to process it. If you still prefer to make a phone call, think about what you really want to say beforehand and try to make it short.

Under no circumstances should you make accusations, demands or threats:

- "You said you would contact me before yesterday ..."
- "Tell me if you have chosen me or not!"
- "If I don't receive an answer soon, I will have to choose another job."

If you put against the ropes or attack people who must make a decision, you can be sure that you will not get the job.

Even if you follow all the advice, you should not rely too much on getting a satisfactory answer. There are four possible scenarios:

- They answer you with a decision: you go to the next phase or they reject your candidacy.
- They tell you that you have to wait for a specific time: now you know how much time you have left to wait and you can decide if you agree to wait or decide for another offer.
- The contact person continues to postpone the decision: you have to keep waiting.
- You don't get any answers: the email recipient ignores your question completely and will only respond when he has made a decision or doesn't answer at all.

If you don't receive a response after a reasonable waiting period, it is worth changing the medium. Now you have the opportunity to convince the contact person to provide you with an answer by phone. If, on the contrary, they tell you that you should keep waiting or they don't give you an accurate answer, you will have to wait longer. If the company lets you spend too much time again, you can ask for it again, but always being friendly and courteous.

Follow-up email after the interview: template and examples

To make it easier for you to follow up after a job interview we have prepared several templates for you. Of course, you will have to adapt them to your own situation. Try to design the follow-up letter as individually as possible so that it is remembered more clearly.

Example 1

Title: Re: Invitation for a job interview on 15.01.

Dear [name of contact person],

I would like to thank you again for the interesting interview for the job [job title]. I really believe that I fit the team well. I also liked your comments on the work, specially the aspects related to the [special discussion point] area. Even more than before, I see my future in [company name].

Therefore, I would like to inform myself about the current state of the process. Can you estimate when a decision will be made?

If you need more information about my application, please contact me at any time. By email or phone [your phone number].

Thank you very much in advance,

[Your name]

The example assumes that you have not yet sent a thank you email for the interview; You simply respond to the invitation you received by email. This makes things easier because the recipient can identify you correctly. To prevent the contact person from having to scroll through the entire conversation, you should briefly indicate in the first sentence what position you are talking about . If it can be, send your email directly to the person who did the interview. Therefore, it is recommended that you ask the interviewer for a business card before leaving.


Pay attention to the address bar, specially if you are replying to a previous email. It usually happens that invitations to interviews come from the RR department. HH., But in this case you would like to write to a specific person. So change the addresses and move the email address of the entire department to the CC field.

Then, give thanks for the interview and personalize the message with specific content related to the interview, pointing out again that you are interested in the advertised position. After this brief introduction, point out what you want to know and stress that they can contact you if they need more information during the decision-making process.

Example 2

Subject: Job interview application [job title]

Dear [name of contact person],

I would like to contact you again in relation to my job application as [job title] and express, once again, my interest in the position. I think it is the perfect company for my future. I am also excited to know if there is already news about the application process. Could you tell me when I can wait for a decision?

I invite you to contact me - also for more questions or information - by phone at [your phone number].


[Your name]

In this second example, we start from the basis that you have already contacted them through a message of thanks immediately after the interview. That is why this second template is shorter than the first. In this case, you will formulate a new issue in the mail, but it must be clear . Also in the mail message itself you should briefly indicate the context. In spite of the brevity, it doesn't harm in anything that you reaffirm your interest in the job. Next, you should point out the real reason for the message. All this fits into a single paragraph and the recipient will be quick to read it.


The tone of your email should be the same as the one in the interview. If, for example, you and the interviewer were supervised at that time, you can also do so in the text of the follow-up letter. The decision to initiate the email with a formal “Dear” or with a more colloquial “Dear”, as well as the question of whether you should call him by name or by last name, will also depend on the atmosphere that was generated previously.

Share on Facebook Share on Twitter Share on LinkedIn
Back to top

Home | About Us | Contact | Privacy Policy | Cookie Policy

Copyright 2011 - 2022 - All Rights Reserved