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Project ERP Systems Versus Generic

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ERP systems are designed to integrate data within an organization, including financial and accounting data, customer relationship management, purchasing, human resources, budgeting, purchase order input, materials, and production. With a project ERP system, all processes and data are focused on project support. As a knowledge partner of the IT information center, Menno Schuurman van Deltek explains how it's applied. You can also download and print this text at the bottom of the page as a white paper.

Differences

The success of professional service organizations is based on the work and expertise of qualified employees. That's why internal business operations revolve around the execution of revenue-generating customer projects. In essence, all people and processes work in 3D to support that huge portfolio of activities. To increase the profitability and productivity of a project organization, a solution is needed that supports the dynamics of projects, people, knowledge and collaboration.

Generic, 'one size fits all' ERP isn't so good at bringing together a '3D company' into one, because it creates separate islands for project and company information. This makes navigation difficult and doesn't give a complete picture of how the company functions on a daily basis. Generic ERP is designed to link costs to specific aspects of a company. Project ERP is designed to bring that information together in one place, so that there is always a 'total overview'.

A project-oriented ERP system links each individual business transaction to an account, user, organization, and project. By linking all these elements, the information is delivered accurately and on time that's crucial within all departments, such as financial reports, invoices, payroll administration and project status reports. This ensures transparency and better control within all areas of the project and the wider organization. It also ensures better business decisions. To achieve the same with generic ERP, more time and money is needed to adjust the systems.

Arguments for the ERP project

One of the main reasons for choosing project ERP is that it's designed to generate detailed reports based on the needs of each individual employee in the company. This ensures unity between the departments and ensures that all employees can work according to the same process. The use of a generic ERP solution without adjustments doesn't provide the same level of detailed reporting, because the information isn't uniform. As a result, creating reports is usually time-consuming and very complicated. Specific project-based ERP software provides the right insight into how the company functions. This helps to improve efficiency and ultimately save money.

Optimal operational management

With our solution, professional service providers such as consultancy firms, architectural and engineering firms and marketing agencies get a grip on projects, resources, planning and profitability. Project ERP improves project organizations in five areas:

1. Higher scoring opportunities for marketing and sales.
2. Optimal planning and deployment of employees.
3. Better project control and maximum profitability.
4. Financial grip and full insight.
5. Better communication and collaboration.

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