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ERP Implementation

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During the implementation phase of an ERP system you ensure that the software is ready for use. This is partly technology, for example installing the software. Organizational aspects concern the other part of the implementation and may be even more important than the software itself. This concerns the preparation of users for the new ERP software and the possibly simultaneously adapted business processes. Because some organizational or technical aspects are sometimes insufficiently prepared, not all ERP implementations are successful.

Information about implementation

Because some organizational or technical aspects are sometimes insufficiently prepared, not all ERP implementations are successful. With the information (books, whitepapers, checklists, tips and advice) from the ERP box, you have a guide to implementation and you increase the chance that your implementation process will go well.

Why do ERP implementations go wrong?

Not often implementation failures are due to the software. Technical and software problems are almost always signaled and resolved in a timely manner, even if customization is required. The real cause of failed software implementations usually has to do with:

- Decisions taken too quickly.
- Steps that are skipped in the preliminary stage.
- Poor management in the selection and implementation process.
- Insufficient insight into one's own business process.
- Too little support because future users aren't involved in decisions.

But suppose you have passed the selection, the choice of an ERP system has been made and it's time to implement the purchased system. How do you proceed?

ERP implementation process

In this phase it's important that a thorough implementation plan is drawn up in collaboration with (external) specialists, including time planning. With this, the client and the ERP supplier establish expectations and wishes. Because a lot can change at the company where the ERP system is implemented, good guidance is needed.

The content of the ERP implementation process is highly dependent on the size and wishes of the company and generally consists of the following components:

Planning

When planning, it's important that clear objectives and expectations are expressed. An inventory is made of the business processes that will be automated. A plan is then drawn up for the introduction of ERP. As a rule, an implementation process is completed within two months, of course this period may differ.

Training

The importance of a training or course to get started with the ERP software is often underestimated, but is of great importance. During this training it's explained not only how to work with the new ERP system, but also what the underlying idea is. In this way it becomes clear to everyone who works with the software what important role he or she plays in the whole. In addition, useful tips and tricks are also given.

Installation

Around the training data the ERP software on the server (with ERP in the cloud this isn't necessary) and the workstations will be installed or set up. Tests will also be carried out to ensure that the ERP system functions properly.

Conversion and implementation

This step in the implementation process revolves around the design of the ERP system. For example:

- Databases filled
- Created standard forms
- Made links with existing software
- On-site guidance given

After these four steps, the implementation process is completed and you can start working independently.

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