Effective Team Meetings


Who wouldn't like to hold effective teem meetings?

In this post, we've compiled 10 tips for getting more out of your meetings.

1. Limit internal team meeting activity

A survey show that 36% of managers believe that productivity can be increased by reducing internal meeting activity. Therefore, consider which of your colleagues are required for the content and purpose of the meeting before sending out the meeting notice.

2. Preparation

Well-prepared participants make the meeting easier. If your colleague needs to put an item on the agenda, please inform him in good time so that he or she can prepare. The agenda and the annexes should therefore be sent out well in advance - for example, at least two days before the meeting - so that all participants have the opportunity to prepare.

3. Clear agenda

A good agenda clearly defines the purpose and content of the meeting. It helps participants gain a greater understanding of what needs to be done and what the meeting is about. Remember to send out the agenda well in advance.

4. Keep the discipline

Arrive on time or cancel in good time. Only 5% of leaders think that it's acceptable to arrive late for a meeting, while 40% say that it often / all the time. In addition, avoid last minute changes as it will make the meeting seem less important and can ruin preparation.

5. Store the phone away

Give your phone a much needed break during the meeting. Only 9% of leaders think it's acceptable to respond to emails or text messages during the meeting. If you're waiting for an important call, make it known before the meeting starts.

6. Save the private talk for later

Focus on the purpose of the meeting. The private talk is nice, but makes the meeting unstructured and pull out.

7. Good meeting management

A good meeting leader is someone who is good at communicating. They must also be good at cutting through and creating structure at the meeting. Eight out of ten of the surveyed leaders therefore consider meeting management as a special competence, so prioritize to build and maintain a culture where the meeting leader is allowed and support to lead.

8. Make sure to summarize

Be sure to round up the meeting to summarize the decisions made and clarify who is responsible for subsequent assignments. If you have a long agenda, it might be a good idea to do it after every point.

9. Follow-up

Minutes and any to-do list should be sent out to participants within 24 hours of the meeting. Then you make sure everyone knows what they need - and what others care about.

10. Be engaged

You're invited to the meeting because you're needed for the content of the meeting, so make your opinion known and contribute actively. Otherwise, you risk wasting both others and your own time.

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