Invoice - Term Overview

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An Invoice is a List of the objects or articles included in a sale, remittance or other commercial operation. It's the document that functions as a backup and physical proof of the performance of an economic operation, it's common to see this type of agreement in a Purchase-sale. In an invoice, the seller indicates all the details of the product issued, rendering accounts to the buyer to verify legally that the exchange is correct.

Important data is reflected on an invoice, not just costs and product descriptions. The type of article or service provided, the date of issue, unit price and total price, detail of tax, name and registration number with the fiscal entity of the trade, also the address of the premises and telephone number are also detailed. At the time of the purchase-sale, 2 invoices are edited, one is delivered to the buyer and the other to the seller, and this serves as a record of each sale in front of the tax authorities. These invoices must be stored to later declare the tax.

There are three types of invoices: ordinary, corrective and recapitulative.

The ordinary ones are the most common, they are found in all businesses since they are those that document commercial operations. Corrections are those that, as their name indicates, rectify errors made in one or more previous invoices. They are also used in the case of product returns or also for volume commissions. Finally, recapitulative invoices are used to document a set of invoices issued during a certain period of time, thus simplifying the registration at the time of declaring, this is one of the advantages, It should be noted that in order to make this type of invoice a valid document, the invoices that adhere to the recapitulative must be canceled.


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