Administrator - Term Overview

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An administrator is the person who is responsible for carrying out the administrative task by means of planning, organizing, directing and controlling all the tasks within a social group or an organization to achieve the objectives through the efficient use of resources.

However, the manager is the person who is in command of the group that leads, coordinating the use of scarce resources and tasks within an organization to achieve the best performance results.

Undoubtedly, the administrator plays a very important role within a group or organization, because the way in which he manages the resources and tasks will be decisive to achieve the proposed objectives. The administrator's task has a great impact on the performance and performance of institutions of any kind.

In addition, the administrator must use efficiently and adequately all the human, technical, financial, cognitive and material resources available in an organization; to get the most benefits.

Therefore, an administrator must possess certain qualities to be able to perform his function correctly, he must have a leadership attitude, have knowledge and experience about what he does. In addition, the decision-making capacity to act accurately and immediately when appropriate is also important.

Skills that an administrator must possess

People who perform the difficult task of administration must meet the following skills to do their job properly.

1. Human skills

Since, human skills have to do with the ability that the administrator must have to be able to work with other people, therefore it's required that he has the ability to listen, show respect for others, have the power of self-control, be understanding, empath, tolerant, eloquent and be a good motivator to be able to provide feedback in a timely manner. He must be an excellent leader, because the result of the work of others will depend on that.

2. Technical skills

On the other hand, the administrator must have the knowledge and mastery of the techniques that help him execute and carry out his work in the most effective way possible. This provides you with specific knowledge that relates to the procedures and the work to be performed.

3. Conceptual skills

These skills help the manager to understand the behavior of people and all the difficulties of the organization. All this contributes to being able to visualize the organization as a unit, knowing all the functions that have to be performed and how they complement each other.

Either way, conceptual skills are related to ideas, thoughts and reasoning that is applied to find solutions or to diagnose a situation.

4. Political skills

On the other hand, political skills are essential to be able to assume the leadership position, which serves to promote their ideas and be able to influence others. This allows you to achieve high performance, be well evaluated and climb positions, as well as promotions.

Positions to be performed by an administrator

Given the importance of the work that an administrator performs, they must occupy the following positions:

1. Leader position

Above all, the administrator must be a leader, because the administrator has to maintain a relationship with the organization's staff in all his functions, since within his responsibilities he has to hire, train, discipline and motivate employees. In the same way, it serves as a link between the different positions that are held within the organization.

2. Reporter position

Also, the administrator must know how his organization works and the other organizations that are within his environment. That is, the administrator is the channel used to achieve the transmission of information to all the people who are part of the organization. You can also act as a spokesperson between the organization and others outside the organization.

3. Decision-making agent position

Additionally, the administrator is responsible for making the most important decisions within the organization and the actions to be taken will depend on them.

Decisions can be:

- Entrepreneurship decisions: Generally made when looking to design and start a new project.
- Decisions in handling difficulties: When there is a difficulty, problems or changes. Immediate control must be sought before it can turn into a crisis.
- Decisions in the allocation of resources: These are very important decisions, because every organization works with scarce resources and therefore it's essential to decide because all resources have alternative uses.
- Negotiation decisions: They occur when there are differences and it's about reaching an agreement, so the administrator's decisions are fundamental.

Administrator functions

The main functions to be performed by the administrator are:

1. Planning

In relation to planning, this function essentially seeks to determine in advance what type of direction is going to be followed in order to achieve the proposed objectives in the most efficient way. In this role, the administrator acquires a vision of the future, determining the achievement of the expected objectives, choosing a course of action.

2. Organization

Regarding this function, the organization chart is made, the responsibilities and obligations of each person who is part of the group are established; as well as the way in which the tasks will be done and the sequence to be followed.

That is, the functions that each person must perform are assigned, since these tasks are necessary to achieve the objectives and for that reason they are assigned to the best trained people to do them, dividing them appropriately, coordinating the activities correctly and of course supplying the necessary resources.

3. Address

In reality, this function is carried out through the influence that the administrator causes on all people to achieve the objectives. In this role, it's very important to exercise leadership skills to persuade people to cooperate and thus achieve objectives, through communication and proper motivation.

4. Execution and control

On the other hand, the execution implies that everything that has been planned and organized is put into practice, therefore it's necessary to motivate people to carry out the activities that correspond to them. On the other hand, the control allows to measure performance based on the proposed objectives, so that corrective measures can be taken if necessary.

The control verifies that the activities that are given in real form coincide with the planned activities, then the comparison of the measurement of the results obtained with those planned is made.

In conclusion, we can affirm that an administrator is a very important piece within any organization, since his work is decisive to be able to achieve the objectives of an organization, because the administrator is the one who becomes responsible for carrying out the planning functions, organization, direction and control of all resources within the institution.

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