Job Descriptions And Duties

Meeting And Event Planner Job Description

Free job description template for 'meeting and event planner' to help you with writing
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Meeting And Event Planner Job Description Template
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Meeting And Event Planner Job Description

This job description (JD) describes the core job duties of meeting and event planner occupation:

Main Job Roles (Career Tasks):

1) Confer with staff at a chosen event site to coordinate details.

2) Review event bills for accuracy, and approve payment.

3) Plan develop programs, agendas, budgets, and services according to customer requirements.

4) Coordinate services for events, like accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing event security.

5) Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.

6) Inspect event facilities to make sure that they conform to customer requirements.

7) Maintain records of event aspects, including financial details.

8) Conduct post-event evaluations to define how future events could be improved.

9) Negotiate contracts with such service providers suppliers as hotels, convention centers, and speakers.

10) Direct administrative details like financial operations, dissemination of promotional materials, and responses to inquiries.

11) Evaluate select providers of services according to customer requirements.

12) Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards trends.

13) Organize registration of event participants.

14) Design and implement efforts to publicize events promote sponsorships.

15) Hire, train, and supervise volunteers support staff required for events.

16) Obtain permits from fire and health departments to erect displays and exhibits serve food at events.

17) Promote conference, convention and trades show services by performing tasks like meeting with professional and trade associations, and producing brochures other publications.

18) Develop event topics choose featured speakers.

* Other work duties may be described based on the business/industry needs from - meeting and event planner - position.

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